About Us

 Administrative assistant job description.

We are looking for a master in multi-tasking with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the Church by handling office tasks, providing polite and professional assistance via phone, mail and e-mail, and generally being helpful and positive in the workplace.  To be successful as an administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. 

Administrative Assistant must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. 

Administrative Assistant Responsibilities: • Handle office tasks, such as filling, generating reports, setting up for meetings, and reordering supplies. • Screen phone calls and route callers to the appropriate party. • Use computers to generate reports by inputting and downloading data and or information as needed. • Greet and assist visitors. • Maintain polite and professional communication via phone, e-mail and mail. • Monitor incoming bills and invoices, get authorization for payments, and prepare payments for the Pastor’s signature. Ensure authorized payments are mailed promptly. • Input all income and expenses into the signed computer program and provide regular reports for the pastor to present to the Finance Council, Pastoral Council, the Diocese and to Glenmary Home Missioners.  Provide agenda for various committees with the Pastor’s assistance. • Verify weekly deposits with the assistance of one or two volunteers. Prepare the weekly report and 

provide the information for dissemination. • Publish the Church’s bulletin. Administrative Assistance Requirements: • High school diploma or equivalent. • Prior administrative experience is preferred. • Excellent computer skills. Experience with Microsoft word and Excel preferred. • Attention to details. • Bilingual skills in English and Spanish are preferred. • Desire to be proactive and create a positive experience for others. • Present a professional appearance.